One of the benefits of PDCA Complete, that we designed into the product, was chaining meetings together.
When you set up a meeting, you can attach it to a meeting series. Apart from capturing an accurate record of your meeting, you can use this tool to help review the previous meeting’s actions. More importantly, you can review the actions that haven’t been completed.
One thing that I have noticed over the years is the number of meetings that don’t review what happened since the last meeting. The actions that recorded can be hazy, so no one is sure what was needed to close out the action. Or, actions weren’t recorded and no one is sure what needed to happen.
I’m taking some extreme examples, but I’m sure you have experienced both of these cases in the past. I know I have!
When you start a meeting record in PDCA Complete, it is a matter of two clicks to see the previous actions that are outstanding. Feel free to review all of the actions, but if you use our task approver option you can be confident that the tasks have already been closed out to your satisfaction!
The image below is taken from an earlier blog post about meetings. The item highlighted as ‘5’ has a clock icon next to it. Clicking on the clock icon and then the ‘Open’ tasks, allows you to see all of the previous meeting’s tasks that are still incomplete.
Performing this ritual at the start of your meeting does a few things:
- It keeps your team on top of their tasks.
- All obstacles that are in the way can be discussed.
- It forms a good habit with your team.
- It focuses your team on results.
- It keeps your overall list of tasks clean.
I hope you can see how easy it can be to review previous a meeting’s outstanding actions with PDCA Complete.
If you would like to explore our Meetings module, then why not sign up for a free account. With the free account you can add two of your colleagues and test out the main functions of PDCA Complete. You can upgrade at any time, once you are ready to bring the rest of your colleagues over. Having your whole team onboard is the best way to get results from PDCA Complete.
In the meantime, make sure your team are reviewing previous actions effectively and progress is being made.